Office Coffee Checklist Before You Sign Anything

Print this before the next vendor call. Buying office coffee without these checks is how companies inherit a beautiful chore.

How to use this checklist

Share it before the vendor call. Fill it during the tasting. Refuse to sign while any major box is blank. Taste is necessary but not sufficient — readiness and fit decide whether the program survives month two.

Taste

• Team tasting scheduled (not just leadership)

• People would drink this daily

• Guests would accept a cup without hesitation

• Cold vs hot preferences collected with cups, not only surveys

Taste is the product. If people won’t finish it, nothing else in the contract saves the program.

Readiness

If restocks and cleaning are "mostly your team," you do not have managed service. You have delivery with branding.

• Clear answer on who restocks

• Clear answer on how “low” is detected

• Cleaning / maintenance ownership named

• Human contact path after install day

Delivery alone isn’t management. Management means the system stays ready through peak hybrid days and PTO gaps.

Fit

• Matches how our city drinks (hot vs cold, climate)

• Works for our headcount and peak days

• Scales if we add a second office

• Kitchen placement fits real traffic, not only floor plans

Texas offices — Austin, DFW, San Antonio — often find craft cold brew on tap is a natural fit for climate and culture. Confirm that with your team before you buy for a ghost audience.

Experience

• Kitchen signal matches our brand

• Training / handoff exists

• Real human path when something’s off

• Pricing model is clear (talk specifics on a call — don’t invent numbers from a blog)

If craft office cold brew on tap is on your list, Coldies is set up to walk this checklist in a tasting — cups first, ownership clarity second, install third. Do not skip the tasting to save a week. The expensive path is signing first and discovering preference and ownership gaps later. A checklist plus cups is the cheap insurance.

Walk taste, readiness, fit, and experience in that order. If any box stays fuzzy, pause. Coldies is set up to clear those boxes in a free tasting for Austin, DFW, and San Antonio offices — craft nitro on tap, fully managed, with ownership answers you can write down before you sign. A completed checklist is your protection against buying a beautiful chore.

The goal is not bureaucracy — it is preventing a six-month mistake that everyone feels every morning they are in the building. Use the checklist as a shared artifact — ops, finance, and people leaders looking at the same questions. Misalignment usually happens when one person buys for taste, another for cost, and nobody owns readiness.

Coldies is built to walk the checklist with craft nitro on tap: Austin-brewed standards, organic options, no preservatives, kept cool, fully managed. Cups first. Ownership clarity second. Install third.

Run the checklist with Coldies. Free tasting for Austin, DFW, and San Antonio offices — 512-200-3398 · coldiescoffee.com